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When to call in a Professional Facilitator
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Circumstance |
Low |
Moderate |
Medium |
Medium |
High |
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1 |
2 |
3 |
4 |
5 |
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Conflict
and/or tension |
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Importance
of the issue or outcome |
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Time
pressure |
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Cost
or value of meeting time |
|
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Complexity
of the issue or the surrounding climate |
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Score:
Total down
each column and across this row |
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The grand total score is the sum of all the individual scores for each circumstance.
Interpretation:
The higher the score the more immediate benefit a professional facilitator is going to bring to the circumstance. Any grand total score over 15 is a strong indicator for a facilitator. Two or more 4 or 5 individual circumstance scores may warrant a facilitator. The maximum risk of hiring a facilitator or using one from in-house is a lower return on investment for their time/fees. The risk for not hiring a facilitator may be very significant. The safe thing to do is to ask a professional facilitator to review the circumstance and give you their advice.
In any event, training in facilitation, meeting management, and project management can pay off substantially.
What a professional facilitator does for you:
A professional facilitator is there to help you meet your specific meeting objectives. A facilitator focuses on the process and flow of interactions, meetings, and events. They do not generally become involved in the content. They may, for example:
 | Allow management and staff to focus on the important matters without having to worry about the details of running the meeting |
| Provide organization and structure for you |
| Minimize or even defuse interpersonal conflict while addressing hot issues |
| Maximize the probability that meeting objectives will be met on time |
| Help groups reach understanding and/or consensus |
| Solve problems |
| Managing the meeting climate for the right balance of humor and seriousness |
| Provide a neutral party to moderate discussions or help see the big picture |
| Train how to run optimal meetings |
Some of the tools and skills of a professional facilitator:
The skilled facilitator has a toolbox of methods that can be used as appropriate. For example:
| Meeting and time management skills |
| Creative Problem Solving methods |
| Training games and activities that teach and get results |
| Mediation tools and skills |
| Small and large-group discussion techniques |
| Team building methods |
| Decision making and consensus building methods |
Business Solutions
provides skilled meeting and problem-solving facilitation. We also can train
your staff to be professional facilitators.
Please keep us in
mind for your important meetings and projects. Phone
716-580-4564 or email positive-way@positive-way.com
 |
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